The Timber Lakes Board is a group of volunteer (non-compensated) individuals who have agreed to give direction and leadership to Timber Lakes Camp and Retreat Center, and who utilize their personal areas of expertise/interest to participate in and oversee specific aspects of that ministry.
I. Qualifications for Board membership:
Board members are individuals who have placed their faith and trust in the Lord Jesus Christ and who demonstrate godly character.
Board members are individuals who have a passion for the ministry of Timber Lakes.
Board members are individuals who are willing to be personally involved in the ministry of Timber Lakes.
Board members are individuals who possess an area of expertise that will benefit the ministry of Timber Lakes.
Board members are individuals who faithfully participate in the Board meetings.
II. Appointment of board members:
At least 51% of the members of the Timber Lakes Board must hold membership in one of our Midwest District Missionary Churches.
Board members will be appointed by the Timber Lakes Board subject to the approval of the Midwest District Executive Board.
Exception 1: The Timber Lakes Executive Director, who must affirm the Articles of Faith and Practice of the Missionary Church and also be supportive of the vision and mission of the Midwest District, will be hired by the Timber Lakes Board subject to the approval of the District Executive Board, and he will serve on the Timber Lakes Board by virtue of his office.
Exception 2: The Midwest District Superintendent shall serve as a member of the Timber Lakes Board by virtue of his office.
Board members, excluding the Timber Lakes Executive Director, the Timber Lakes treasurer and the Midwest District Superintendent, shall serve for staggered three year terms.
III. General Board Guidelines:
The Board will annually elect its own Chairman, Vice-chairman, and Secretary.
It will be the responsibility of the Chairman to set meeting dates, establish agendas, and chair the meetings.
The Board Secretary shall be responsible to record and keep the minutes of all meetings, and send copies of each meeting’s minutes to the District Executive Board Secretary.
All Board members shall have voting privileges, with the exception of the Board Chairman who will only vote when needed to break a tie vote.
The Timber Lakes Board approves the annual Timber Lakes budget prior to its ratification by the District Executive Board.
The Midwest District Executive Board may request the resignation and/or terminate the tenure of any Timber Lakes Board member if it is deemed necessary. Any vacant positions on the Timber Lakes Board shall be filled by the recommendation of the Timber Lakes Board and the subsequent approval of the District Executive Board.
Meetings of the Timber Lakes Board will be held periodically, with at least one meeting being held annually on the Timber Lakes property.
IV. Board Member Job Descriptions:
1. Representative from the Midwest District Executive Board (the District Superintendent)
He shall serve as a liaison between the District Executive Board and the Timber Lakes Board.
2. Timber Lakes Executive Director
The Executive Director shall encourage and work with the respective Timber Lakes board members.
The Executive Director shall oversee the operations at Timber Lakes.
The Executive Director shall prepare an annual budget in conjunction with the Treasurer.
Spending authority for the Timber Lakes Executive Director will be determined annually by the Timber Lakes Board. Capital expenditures must be approved by the Timber Lakes Board.
The Executive Director shall report at each meeting of the Timber Lakes Board.
The Executive Director, in consultation with the Board Chairman, shall report annually to the Midwest District Conference.
The Executive Director is responsible for the hiring, firing and general oversight of all Timber Lakes staff.
The Executive Director is also responsible for the oversight of all volunteer staff.
3. Timber Lakes Treasurer
The Treasurer will keep the Timber Lakes’ financial records and pay all approved bills.
The Treasurer will advise the Timber Lakes Board on all financial matters.
The Treasurer shall submit monthly reports to the Timber Lakes Board and also the District Executive Board.
The Treasurer shall submit an annual report to the Midwest District Conference.
4. Church Relations Director
The Church Relations Director shall develop relationships with churches through a variety of means, including face-to-face visits.
The Church Relations Director shall keep churches informed of the ministry of Timber Lakes.
The Church Relations Director shall encourage consistent financial support, volunteerism, and facility usage from churches.
5. Fundraising Director
The Fundraising Director shall contact corporate foundations and family or individual trusts about “gifting” to Timber Lakes (i.e. estate planning, etc.)
The Fundraising Director shall pursue possible grants for Timber Lakes.
The Fundraising Director shall seek funds for Timber Lakes from secular sources.
6. Marketing Director
The Marketing Director shall seek to increase camp usage.
The Marketing Director shall develop brochures, electronic media, etc. that will promote the facilities and opportunities at Timber Lakes, and provide helpful tools to be used by other Board members in their respective realms of responsibility (Fundraising, Church relations, etc.).
7. Facility Development Director
The Facility Development Director shall work with the Timber Lakes Executive Director to plan and develop maintenance and improvement projects at the camp. This includes keeping an updated project list and making recommendations regarding future developments.
The Member-at-Large shall offer counsel and support to the Timber Lakes Board.
The Member-at-Large shall fulfill duties as assigned by the Timber Lakes Board.